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Constitution for the Parent Council

  1. This is the constitution of the Parent Council of St John’s RC Academy.
  2.  The objectives of the Parent Council are:
  • to promote partnership between the school, its pupils, all parents/carers1, the Catholic Church and Education and Children’s Services to enable all pupils to develop their full potential so that their lifelong activities are guided by the Holy Spirit and presence of Christ in the service of God and others in line with our school aims;
  • to work in partnership with the school to create a welcoming community which is inclusive of all
  • to develop and engage in activities which support the education and welfare of all pupils;
  • to identify and represent the views of parents on the education provided by the school and other matters affecting the education and welfare of the pupils;
  • to work in partnership with councils of associated schools.
  1. The membership will be a minimum of six parents of children attending the school.
  • 6+ parent members
  • 1 Church nominee from the local Diocese
  • 1 to 5 staff members, with representation from both sectors

The Headteacher or their representative has a duty and a right to attend all meetings.

  1. The Parent Council will be selected for a period of 2 years, after which they may put themselves forward for re-selection if they wish.
    A by-election will be held during the AGM for parents of first year pupils in the year between the main elections.
    Any parent of a child at the school can volunteer at the AGM to be a member of the Parent Council.
    Where possible, 1 parent representative for each year group will be elected.
    Parents may be offered the opportunity to be part of any sub-group set up by the Council.
  2. The Parent Council may co-opt up to 2 members to assist it with carrying out its functions. Co-opted members will be invited to serve for a period of 2 years, after which time the Parent Council will review and consider requirements for co-opted membership.
    In alternate years a first year parent from a Primary School other than St John’s RC Academy (Nursery and Primary) may be co-opted, with full voting rights.
    Pupil representatives will be involved as appropriate to their age and the agenda.
  3. The positions of Chair, Vice-Chair, Secretary and Treasurer of the Council will be agreed by the Parent Council members immediately following its formation.
    Office bearers will be re-selected by the Parent Council on an annual basis at the start of each session, with the chairperson holding the position for a maximum of two consecutive years.
  4. The Parent Council is accountable to the Parent Forum for St John’s Academy and will make a report on its activities to the Parent Forum at least once each year.
  5. The Annual Meeting of the Parent Forum will be held in September of each year. A notice of the meeting, including date, time, place and any proposed amendments to the Constitution, will be communicated to all members of the Parent Forum at least 2 term weeks in advance.
    The meeting will include:
  • a report on the work of the Parent Council and its committee(s);
  • a report by the Headteacher on the work of the school;
  • selection of the new Parent Council;
  • discussion of issues that members of the Parent Forum may wish to raise;
  • approval of the accounts and appointment of the auditor.
  1. The Parent Council will meet on at least 6 occasions each session.
    Should a vote be necessary to make a decision, each member at the meeting (ie parents, staff, Church representative, and any Pupil Council representatives in attendance) will have one vote, with the Chair having a casting vote in the event of a tie. Pupil representatives should withdraw when any confidential matters are being discussed and will not have a vote on those issues.
    Any four members of the Parent Council can request that an additional meeting be held, and all members of the Parent Council will be given at least two term weeks’ notice of date, time and place of the meeting.
    If a Parent Council member acts in a way that is considered by other members to undermine the objectives of the Parent Council, their membership of the Parent Council shall be terminated if the majority of parent members agree. Termination of membership would be confirmed in writing to the member.
  2. Copies of the minutes of all meetings will be available to all parents and to all staff on request. Copies will be available from the Secretary of the Parent Council/clerk to the Parent Council, from the school website and from the school office. Copies will also be sent to the Local Authority.
  3. Meetings of the Parent Council shall be open to the public unless the Parent Council is discussing an issue which it considers should be dealt with on a confidential basis. In such circumstances, only members of the Parent Council and the Headteacher, or his or her representative, can attend. Individual cases relating to pupils, teachers or parents at the school are not matters for direct Parent Council involvement.
  4. The Treasurer will open a bank account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one other Parent Council member.
    The bank account will have three authorised signatories.
    The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting. The Parent Council accounts will be audited by the auditor appointed at the previous Annual Meeting. The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council.
  5. The Parent Council may change its constitution after obtaining consent from the majority of members of the Parent Forum present at the AGM or an EGM.
  6. Should the Parent Council cease to exist, any remaining funds will be passed to the education authority to be used for the benefit of St John’s RC Academy, where this continues, or its replacement.
  7. The Parent Council will have the authority to establish sub-groups or working parties for a specific purpose. Each working group will have a clear role and remit and may decide upon its own constitution to be ratified by the Parent Council. Members of these groups can be members of the Parent Council, co-opted members or volunteers.
    There will be a fund-raising sub-committee set up and the Treasurer of the Parent Council will be a member. All monies will be lodged in the Parent Council account. The Parent Council will distribute funds raised, taking account of advice from the sub-committee. The Treasurer will provide regular financial reports to the sub-group and the Parent Council.

1 Throughout this report, the term ‘parents’ should be taken to include foster carers, residential care staff and carers who are relatives or friends.